Carleton Place will proceed with A-L Air for the installation of the new heating, ventilation, and air conditioning (HVAC) system at Carambeck Community Centre.
Council members carried a motion during the physical environment committee meeting on Nov. 7 to issue a purchase order for the price of $181,945 plus HST.
The upgrade of the HVAC system is the result of a grant from the Canada 150 Community Infrastructure Program the town received.
Three quotes were obtained by the town for the work (purchase and installation): Carleton Refrigeration Heating & Air Conditioning Ltd., $198,650 plus HST; A-L Air; and CorCann, $236,000 plus HST.
Carleton Refrigeration Heating & Air Conditioning Ltd. is based in Carleton Place, A-L Air is located in Ottawa and Corcann HVAC Inc. calls Almonte home.
Coun. Ross Trimble inquired if A-L Air has done work previously for the town. Too, he asked about a reference check.
“They have not worked for the town, but they are a well-known firm in Ottawa,” chief administrative officer Paul Knowles answered.
Mayor Louis Antonakos had two questions.
“First, was this a designed system by a consulting firm or engineering firm,” he asked. “Did they come up with the specifications for this proposal or was it an expression of interest to solve a problem ... how exactly did they bid on this?”
“It was a design build,” Knowles responded.
“If it was a design build, who evaluated the proposals?” the mayor inquired.
“Walter (Walter Renwick),” Knowles said.
In March 2017, Renwick was appointed as project manager to oversee a handful of town projects in 2017, including the new McNeely Avenue fence and Neelin Street Community Centre (arena) addition.
“Two local companies bid ... did the evaluator go strictly on price or did he consider a number of factors?” Antonakos asked. “If it is strictly on price, we could be getting a lower price, but it may not be the type of work we want.”
“What was the criteria for evaluating these three proposals? the mayor inquired.
“If it was a project designed by an engineer and these three bid on the same item, same concept, same design ... fine,” Antonakos continued. “I am not a mechanical engineer and I have not seen the three proposals.”
The mayor has continuously stressed to developers in Carleton Place, when local trades are used in local projects, the community becomes stronger.
Antonakos wanted an explanation on why the evaluator chose the lowest bid ... are we getting a lesser design, something less complicated?”
“I cannot answer that,” Knowles said.
“I have some concerns with this,” Antonakos said. “The difference between the Carleton Place firm and A-L Air is not significant ... what are the nuances ... I want more information.”
The mayor stressed he absolutely supports the upgrading of the infrastructure at the community centre ... “I will support it regardless of the direction we take.”
Deputy Mayor Jerry Flynn noted: “Of course, I would like to see someone from Carleton Place do it, but on the other hand ...”
Knowles interjected, all bidders brought an engineer out to Carambeck Community Centre to look at it.
“Then they would have gotten professional advice before submitting their quotes,” Coun. Brian Doucett stated. “I am fine with it.”
Coun. Theresa Fritz, council’s ambassador on the childcare services committee, noted: “We had a meeting last night ... the board wanted me to articulate that this is a welcome project for the staff that work there as well as the families of the children.”
“This past summer was particularly challenging,” she continued. “It was extremely hot, and then last winter it was extremely cold because of the state of the system.”
“This is something everyone will benefit from – staff, patrons and families alike,” Fritz added.
“Significant upgrades to the building’s electrical system are required to provide enough power to operate the new HVAC system, due to the addition of air conditioning to the building,” Knowles noted.
As a result, on Nov. 7, council members also approved the engagement of J A Patterson Electric of Carleton Place Ltd. to upgrade the electrical service in the building. The estimated cost: $70,000 plus HST.
This price includes “Hydro One costs and a generator to power the building while the new electrical service is being installed, as well as Patterson’s cost to install the electrical panel,” Knowles advised.
The budget for this work (HVAC and electrical) is $300,000.
“This falls within our budget,” Knowles said.
He added, owing to the terms of the grant, the project must be completed by 2018.
Council members carried a motion during the physical environment committee meeting on Nov. 7 to issue a purchase order for the price of $181,945 plus HST.
The upgrade of the HVAC system is the result of a grant from the Canada 150 Community Infrastructure Program the town received.
Three quotes were obtained by the town for the work (purchase and installation): Carleton Refrigeration Heating & Air Conditioning Ltd., $198,650 plus HST; A-L Air; and CorCann, $236,000 plus HST.
Carleton Refrigeration Heating & Air Conditioning Ltd. is based in Carleton Place, A-L Air is located in Ottawa and Corcann HVAC Inc. calls Almonte home.
Coun. Ross Trimble inquired if A-L Air has done work previously for the town. Too, he asked about a reference check.
“They have not worked for the town, but they are a well-known firm in Ottawa,” chief administrative officer Paul Knowles answered.
Mayor Louis Antonakos had two questions.
“First, was this a designed system by a consulting firm or engineering firm,” he asked. “Did they come up with the specifications for this proposal or was it an expression of interest to solve a problem ... how exactly did they bid on this?”
“It was a design build,” Knowles responded.
“If it was a design build, who evaluated the proposals?” the mayor inquired.
“Walter (Walter Renwick),” Knowles said.
In March 2017, Renwick was appointed as project manager to oversee a handful of town projects in 2017, including the new McNeely Avenue fence and Neelin Street Community Centre (arena) addition.
“Two local companies bid ... did the evaluator go strictly on price or did he consider a number of factors?” Antonakos asked. “If it is strictly on price, we could be getting a lower price, but it may not be the type of work we want.”
“What was the criteria for evaluating these three proposals? the mayor inquired.
“If it was a project designed by an engineer and these three bid on the same item, same concept, same design ... fine,” Antonakos continued. “I am not a mechanical engineer and I have not seen the three proposals.”
The mayor has continuously stressed to developers in Carleton Place, when local trades are used in local projects, the community becomes stronger.
Antonakos wanted an explanation on why the evaluator chose the lowest bid ... are we getting a lesser design, something less complicated?”
“I cannot answer that,” Knowles said.
“I have some concerns with this,” Antonakos said. “The difference between the Carleton Place firm and A-L Air is not significant ... what are the nuances ... I want more information.”
The mayor stressed he absolutely supports the upgrading of the infrastructure at the community centre ... “I will support it regardless of the direction we take.”
Deputy Mayor Jerry Flynn noted: “Of course, I would like to see someone from Carleton Place do it, but on the other hand ...”
Knowles interjected, all bidders brought an engineer out to Carambeck Community Centre to look at it.
“Then they would have gotten professional advice before submitting their quotes,” Coun. Brian Doucett stated. “I am fine with it.”
Coun. Theresa Fritz, council’s ambassador on the childcare services committee, noted: “We had a meeting last night ... the board wanted me to articulate that this is a welcome project for the staff that work there as well as the families of the children.”
“This past summer was particularly challenging,” she continued. “It was extremely hot, and then last winter it was extremely cold because of the state of the system.”
“This is something everyone will benefit from – staff, patrons and families alike,” Fritz added.
“Significant upgrades to the building’s electrical system are required to provide enough power to operate the new HVAC system, due to the addition of air conditioning to the building,” Knowles noted.
As a result, on Nov. 7, council members also approved the engagement of J A Patterson Electric of Carleton Place Ltd. to upgrade the electrical service in the building. The estimated cost: $70,000 plus HST.
This price includes “Hydro One costs and a generator to power the building while the new electrical service is being installed, as well as Patterson’s cost to install the electrical panel,” Knowles advised.
The budget for this work (HVAC and electrical) is $300,000.
“This falls within our budget,” Knowles said.
He added, owing to the terms of the grant, the project must be completed by 2018.
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